Creating Rules for Handling Mail

You can create rules in Outlook to handle certain tasks for you, such as putting certain messages directly into a folder, sending a reply that you are out of the office, or even deleting certain messages immediately after arrival. For directions, please click below.

Outlook 2010 - Managing Email Messages Using Rules


* Keep an eye on your new folder or trash or sent items for a while after you set the rule, to make sure it's working as you intended. You may need to experiment to find the settings that will catch all the messages you intend without grabbing the wrong ones also.

* If you are setting an automatic reply, such as Out of Office, you may want to set your conditions so that messages from any listservs are NOT included. This will keep you from notify the entire listserv that you're out. They usually don't care and don't appreciate the extra mail.