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2016-09-12 Minutes

EXECUTIVE SESSION

The Northwest Allen County Board of School Trustees met in executive session on Monday, September 12, 2016, at 6:30 p.m. in the Central Office Board Room. Members present: Kent Somers, Liz Hathaway, Paul Sloffer, Ron Felger, and John Hilger. Also present: Chris Himsel, Gloria Shamanoff, and Bill Mallers.

I.C. 5-15-1.5-6.1(b) 2 (D): For discussion of strategy with respect to the purchase or lease of real property.

The board met to discuss the purchase or lease of real property.

Meeting adjourned 7:15 p.m.

The undersigned certify that no other subject matter of business was discussed in the executive session other than the subject matter of business specified in the public notice of the executive session.





Board President Board Secretary

CAPITAL PROJECTS PLAN HEARING

President Kent Somers called the meeting to order. Bill Mallers presented the three-year plan and how it will be used in NACS. The plan presented a total budget of $5,975,219 for 2017. The Plan was discussed. The projects were discussed and board questions were answered. There were no audience comments. The Capital Projects Plan is scheduled for adoption on October 10, 2016. Hearing adjourned.

BUS REPLACEMENT PLAN HEARING

President Kent Somers called the meeting to order. Bill Mallers presented the twelve-year bus replacement plan with the recommendation to budget for the replacement of nine buses and the addition of one bus as advertised for 2017 for a total of $1,107,650. Buses to be purchased in 2017 include seven 78-passenger buses and two 54-passenger special education buses, replacing four 66-passenger, three 78-pasenger conventional buses and two 54-passenger special education buses. Bus to be added is a 78-passenger conventional bus. The Bus Replacement Plan was discussed and board questions answered. There were no audience comments. The Bus Replacement Plan adoption is scheduled for October 10, 2016. Hearing adjourned.

BUDGET HEARING

President Kent Somers called the meeting to order. Bill Mallers presented the proposed 2017 budget for the following funds:

General Fund $ 45,186,100

Debt Service Fund $ 14,214,527

Capital Projects Fund $ 5,975,219

Transportation Fund $ 3,450,182

Bus Replacement Fund $ 1,107,650

TOTAL $ 69,933,678

The budget was discussed and board questions answered. There were no audience comments. The Budget adoption is scheduled for October 10, 2016. Hearing adjourned.

Page 2 September 12, 2016

REGULAR MEETING

The Northwest Allen County Board of School Trustees met in regular session on Monday, September 12, 2016 at 7:15 p.m. in the Central Office Board Room. Members present: Kent Somers, Liz Hathaway, Paul Sloffer, Ron Felger, and John Hilger. Also present: Chris Himsel, Gloria Shamanoff, Bill Mallers, Lisa Harris, staff, patrons, guest speakers and a reporter.

Motions herewith mentioned are unanimous unless otherwise stated.

President Kent Somers called the meeting to order. Motion to approve the minutes of the August 29, 2016 executive session and regular meeting as presented by Paul Sloffer; seconded by Liz Hathaway. Motion carried.

PERSONNEL/COMMUNICATIONS

A. RESIGNATIONSKatherine Cybulski, Carroll High Teacher, resigned as of 9/2/16. Christina Lechner, Oak View Instructional Assistant, resigned as of 9/16/16. Rick Newman, Carroll High Instructional Assistant, resigned as of 9/14/16.

B. LEAVE OF ABSENCE REQUESTSRecommended the following:

NAME

SCHOOL

POSITION

LEAVE DATES

Tiffany Barrett

Corporation

Custodian

10/10/16-11/23/16

Deborah Beyhan

Arcola

Instructional Assistant

9/16-26/16

Mary Ellen Collins

Transportation

Bus Driver

8/22/16-9/9/16

Stacy Dials

Hickory Center

Instructional Assistant

10/17-20/16

Amanda Glenn

Perry Hill

Teacher

9/30/16 p.m. - 10/10/16

Richard Hostetler

Transportation

Bus Driver

9/9/16-10/21/16

Lynn Huffman

Hickory Center

Instructional Assistant

10/31/16-11/4/16

Luana Schone

Cedar Canyon

Teacher

10/25/16-11/11/16

Terri Topp

Oak View

Teacher

1/4-6/17

Ashly Wilson

Oak View

Teacher

Extension 8/30/16-12/22/16

C. CERTIFIED RECOMMENDATIONS Recommended the following:

NAME

SCHOOL

POSITION

Christopher

Greuter

Carroll High

Long-term Substitute Teacher Effective 8/10/16-5/26/17

Holly

Koenemann

Oak View

Long-term Substitute Teacher Effective 9/12/16-12/22/16

Monica Lalonde

Carroll High

Long-term Substitute Teacher Effective 9/14/16-1/4/17

Jessica Strohl

Eel River

Long-term Substitute Teacher Effective 9/1-30/16

Heidi Wilfong

Carroll High

Long-term Substitute Teacher Effective 8/10/16-9/1/16

D. CLASSIFIED RECOMMENDATIONS Recommended the following:

NAME

SCHOOL

POSITION

Tricia Anderson

Transportation

TRANSFER to Hickory Center and Carroll Middle/Carroll High

Bus Driver Effective 9/13/16

Mary Ellen

Collins

Transportation

Bus Driver additional Bus Route at Carroll High Effective 9/13/16

Courtney

England

Huntertown

Instructional Assistant SE 4.25 hours/day Effective 9/13/16

Leigh Gardt

Maple Creek

TRANSFER to Hickory Center Food Service Assistant 3.75 hours/day Effective 9/13/16

Sharon Knox

Hickory Center

Instructional Assistant SE Preschool additional .5 hour/day

4 days/week, total 6.5 hours/day, 4 days/week Effective 9/13/16

Susan Rose

Huntertown

Food Service Assistant 3 hours/day Effective 9/13/16

Jeremy Stockert

Corporation

Transportation

Roving Substitute Custodian 8 hours/day, 3 days/week Eff. 9/13/16

Bus Driver Non-Routed Effective 9/13/16

Laura Sutton

Cedar Canyon

Instructional Assistant SE 3 hours/day Effective 9/13/16

Heather Trent

Transportation

TRANSFER to Huntertown and Carroll High/Carroll Middle Bus Driver Effective 9/13/16

Keisha

Yarborough

Huntertown

TRANSFER to Corporation Secretary - Financial Assistant/Payroll Effective 10/31/16

Requested approval of the enclosed Bus Driver Benefit Sheet.

E. PERMISSION TO POST/HIRE Requested permission to post/hire the following: Huntertown - Nurse - additional .5 hour/day; Carroll Middle - Instructional Assistant ELL 3 hours/day; Maple Creek - Custodian - expand the current 4 hour/day, 38 weeks/year custodian position to a 3rd shift, 8 hour/day, 12 months/year position; Transportation - Bus Driver - Cedar Canyon A.M. Preschool Bus Route.

F. EXTRACURRICULAR RESIGNATION Jennifer Cooksey, Oak View Music After School Programs, resigned as of 8/30/16. Marie Hanes, Carroll High Assistant Senior Sponsor, resigned as of 8/29/16.

Page 3 September 12, 2016

G. EXTRACURRICULAR RECOMMENDATION

Recommended the following for the 2016-17 school year:

NAME

SCHOOL

POSITION

Dave Antu

Carroll Middle

Assistant Football Volunteer

David Brooks

Carroll High

Assigned Mentor

Sandy Buuck

Carroll High

Assigned Mentor

Scott Chapman

Carroll High

Assigned Mentor

Amy Cox

Carroll High

Assigned Mentor

Kara Divelbiss-Harding

Maple Creek

Science Fair Leader

Kristy Ewing

Carroll High

Assigned Mentor

Tony Fedele

Eel River

Drama/Talent Show Director 50%

Melinda Hopkins

Carroll High

Assigned Mentor

Barb Kiplinger

Carroll High

Assigned Mentor

Michele Lash

Carroll High

Assigned Mentor

Steve Lubbehusen

Carroll High

Assigned Mentor

Susan Lough

Carroll High

Orchestra Pit Band Director for Musical

Chris Ratsabout

Carroll High

Assigned Mentor

Jordan Rhodes

Carroll High

Assigned Mentor

Nancy Scholz

Carroll High

Assigned Mentor

Renee Sigmon

Carroll High

Assigned Mentor

Scott Snyder

Carroll High

Assigned Mentor

Ryan Taylor

Carroll High

Assigned Mentor

Jim Walker

Carroll High

Assigned Mentor

Carrie Wisehart

Carroll High

Assigned Mentor

H. HOMEBOUND INSTRUCTION #16-02, Eel River Student, at a maximum of 1hour/week, beginning 9/13/16-5/25/17. Teacher assignment: Sarah Bennett.

Motion to approve items A-H by John Hilger; seconded by Ron Felger. Motion carried.

I. TRAVEL REQUESTS Requested approval of the following:

EMPLOYEE

SCHOOL

DATE(S)

TOTAL

AMT

FUND

PURPOSE

Brandon Basham

Carroll Middle

9/21/16

$ 30.60

Adm. Travel

Best Practices Math, Decatur, IN

Ronda Berish

Carroll Middle

10/6/16

$ 40.00

Food Svc.

Travel

ISNA Fall Regional Workshop, Leo, IN

Holly Brown

Carroll Middle

9/29-30/16

$ 505.00

SE Grant

IRCA Autism Team Training, Bloomington, IN

Jada Conner

Special Ed.

9/29-30/16

$ 765.00

SE Grant

IRCA Autism Team Training, Bloomington, IN

Sarah Davis

Maple Creek

9/21/16

$ 84.50

Prof. Dev.

Best Practices Math, Decatur, IN

Maureen Fulk

Maple Creek

9/12-13/16

$ 322.00

SE Grant

Early Childhood Administrators Conf.

Indianapolis, IN

Kate

Johanningsmeier

Hickory Center

9/29-30/16

$ 753.40

SE Grant

IRCA Autism Team Training, Bloomington, IN

Laura Lemert

Oak View

10/13/16

$ 50.00

Prof. Dev.

Conference on Youth, Fort Wayne, IN

Chelsea Meighen

Carroll Middle

9/26/16

$ 220.00

SE Grant

Unified Learning Systems Training

Lebanon, IN

John Miller

Corporation

9/28/16

$ 198.00

Adm. Travel

IASBO Facilities Conference, Indianapolis, IN

Bridgett Morris

Carroll High

10/3/16-

11/6/16

$ 199.00

SE Grant

Bookshare in Depth Online Webinar

Matt Ousley

Maple Creek

9/21/16

$ 84.50

Prof. Dev.

Best Practices Math, Decatur, IN

Kylie Prescott

Eel River

Hickory Center

9/29-30/16

$ 335.00

SE Grant

IRCA Autism Team Training, Bloomington, IN

Cori Snyder

Hickory Center

9/29-30/16

$ 690.00

SE Grant

IRCA Autism Team Training, Bloomington, IN

William Toler

Maple Creek

11/20-22/16

$ 917.50

Adm. Travel

IASP Fall Principals Conference, Indianapolis, IN

Motion to approve item I by Liz Hathaway; seconded by Paul Sloffer. Motion carried.

J. FIELD TRIP REQUESTS Recommended the following:

SCHOOL/GROUP

DATE(S)

MODE

LOCATION

Carroll High FCCLA

9/22-24/16

Activity Bus

Indiana FCCLA State Officer Training, Indianapolis, IN

Carroll High FCCLA

11/3-6/16

Car & Airplane

National FCCLA Cluster Meeting, Denver, CO

Carroll High Show Choir

2/4-5/17

School Bus

Show Choir Invitational, Danville, IL

Motion to approve item J by Paul Sloffer; seconded by Liz Hathaway. Vote was four in favor with Kent Somers opposed. Motion carried.

Page 4 September 12, 2016

K. GRANT/DONATION ACCEPTANCE Brandon Basham, Carroll Middle Principal, requested permission to accept a donation from the Carroll Middle PTO in the amount of $2,000.00 to be used for professional development, student activities, equipment and supplies. Brandon Bitting, Carroll High Principal, requested permission to accept the donation of equipment and supplies from the Carroll High Band Boosters valued at $1,499.00. Daniel Ginder, Carroll High Assistant Principal/Athletic Director, requested permission to accept the donation of a fireworks show at Homecoming from FC Tucker Malcolm & Schlueter, Centurion Land Title, Aardvark Home Inspectors, Ruoff Home Mortgage and Apex Surveying valued at $5,000.00.

Motion to approve by Ron Felger; seconded by Liz Hathaway. Motion carried.

SUPERINTENDENT'S REPORT

A. BOND REFINANCING PRESENTATION

Curt Pletcher, Umbaugh & Associates, presented options on bond refinancing.

B. PRESENTATION ON PERSONNEL & HIRING PROCEDURES

John Miller and Sam DiPrimio presented an update on personnel and hiring procedures.

C. 2015-16 TEACHER EVALUATION RESULTS

Mr. Himsel presented the 2015-16 Teacher Evaluation Results.

BUSINESS REPORT

A. CORPORATION PAYMENTS Building Corporation Payments - $42,549.24. Motion to approve by Paul Sloffer; seconded by Ron Felger. Motion carried.

Motion to approve claims and payroll, subject to audit, by Liz Hathaway; seconded by Ron Felger. Motion carried.

Board Comments: Kent Somers expressed condolences to the family of Luann Simon, Arcola Custodian and other NACS staff members who have recently lost family members.

Audience Comments: None.

Motion to adjourn by John Hilger; seconded by Paul Sloffer.

Meeting adjourned.





Board President Board Secretary