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2016-01-25 Minutes

BOARD OF FINANCE MEETING



The board met for the annual Board of Finance organizational meeting on Monday, January 25, 2016 at 7:00 p.m. in the Central Office Board Room. Those present: Kent Somers, Liz Hathaway, Paul Sloffer, Ron Felger, and John Hilger. Also present: Chris Himsel, Gloria Shamanoff, Bill Mallers, Lisa Harris, staff, patrons and a reporter.


Motions herewith mentioned are unanimous unless otherwise stated.


President Kent Somers called the meeting to order. Per NACS Bylaw 0151.1, Officers of the Board of Finance are the same as the Board of School Trustees. Kent Somers, President and Paul Sloffer, Secretary. Motion to approve by Ron Felger; seconded by John Hilger. Motion carried. Mr. Mallers recommended Garrett State Bank as the depository selection. Motion to accept by Paul Sloffer; seconded by Liz Hathaway. Motion carried. Mr. Mallers presented checks issued by NACS that have not been cashed in a two-year time period that need board approval for deletion. Motion to delete checks as presented by Ron Felger; seconded by Liz Hathaway. Motion carried. Mr. Mallers reported on the investments and interest earned as follows: General Fund $32,886.34 and Health Insurance Fund $11,864.00; Total $44,750.34. Per NACS Investment Income Policy # 6144, recommended investment income be receipted into the General Fund; with the exception of investment income calculated and receipted separately for the Health Insurance Fund. Motion to approve by Paul Sloffer; seconded by Liz Hathaway. Motion carried.


Motion to adjourn by Ron Felger; seconded by John Hilger.


Meeting adjourned.





Board of Finance President Board of Finance Secretary

REGULAR MEETING


The Northwest Allen County Board of School Trustees met in regular session on Monday, January 25, 2016 immediately following the Board of Finance Meeting in the Central Office Board Room. Members present: Kent Somers, Liz Hathaway, Paul Sloffer, Ron Felger and John Hilger. Also present: Chris Himsel, Gloria Shamanoff, Bill Mallers, Lisa Harris, staff, patrons and a reporter.


Motions herewith mentioned are unanimous unless otherwise stated.


President Kent Somers called the meeting to order. Motion to approve the minutes of the January 11, 2016 reorganization meeting and regular meeting as presented by Ron Felger; seconded by Paul Sloffer. Motion carried.




PERSONNEL/COMMUNICATIONS


A. RESIGNATIONS Rhonda Banister, Food Service Secretary, resigned as of 1/22/16. Chris Nevius, Technology Specialist, resigned as of 1/20/16. Carol Ryan, Perry Hill Instructional Assistant, resigned as of 2/5/16.


B. LEAVE OF ABSENCE REQUESTS Recommended the following:


NAME

SCHOOL

POSITION

LEAVE DATES

Kyle Burton

Carroll High

Teacher

1/25-29/16

Sheila Claxton

Hickory Center

Teacher

2/2-5/16

Jason Draper

Carroll High

Teacher

1/18/16 p.m.

Kathy Fanning

Perry Hill

Food Service Assistant

1/5/16-2/1/16

Kelly Hart

Transportation

Bus Driver

1/13/16-2/29/16

Lynn Huffman

Hickory Center

Instructional Assistant

2/1-5/16

Ann Neu

Huntertown

Instructional Assistant

12/15/15-1/31/16

Kim Riebersal

Carroll Middle

Food Service Assistant

Extension 1/11/16-4/19/16

Sherrie Shade

Carroll High

Teacher

2/22-26/16

Page 2 January 25, 2016

C. CERTIFIED RECOMMENDATIONS Recommended the following:

NAME

SCHOOL

POSITION

Katie Foust

Perry Hill

Long-term Substitute Teacher Effective 3/3/16-5/31/16

Sarah Hamlin

Carroll High

English Teacher Effective 1/26/16

D. CLASSIFIED RECOMMENDATIONS Recommended the following:

NAME

SCHOOL

POSITION

Erica Bayes

Eel River

Instructional Assistant SE 5 hours/day Effective 1/26/16

Judy Thompson

Cedar Canyon

Instructional Assistant Lunch/Recess 2 hours/day Effective 1/28/16

E. PERMISSION TO POST/HIRE Requested permission to post/hire the following: Carroll High Certified and Classified staff for the 2016 Summer School Program as outlined in the enclosed memo. Huntertown - Instructional Assistant Literacy 1.5 hours/day. Chief Operations Officer (Replaces Director of Buildings & Grounds). Curriculum Coordinator - Special Education additional 30% (Total 80%).


F. EXTRACURRICULAR RECOMMENDATION


Recommended the following for the 2014-15 school year:


NAME

SCHOOL

POSITION

Andy McManama

Carroll High

Baseball Volunteer

Motion to approve items A-F by John Hilger; seconded by Liz Hathaway. Motion carried.


G. TRAVEL REQUESTS Requested approval of the following:


EMPLOYEE

SCHOOL

DATE(S)

TOTAL

AMT

FUND

PURPOSE

Brandon Basham

Carroll High

3/30/16-

4/2/16

$1,805.26

Title II Part A

ASCD Annual Conference, Atlanta, GA

Nancy Becker

Special Ed.

2/3-5/16

$ 228.00

SE Grant

ICASE Spring Conference, Indianapolis, IN

Molly Davis

Eel River

3/30/16-

4/4/16

$2,426.96

Title II Part A

ASCD Annual Conference, Atlanta, GA

Andy Deatrick

Carroll High

3/30/16-

4/4/16

$2,266.96

Title II Part A

ASCD Annual Conference, Atlanta, GA

Sam DiPrimio

Carroll High

3/30/16-

4/2/16

$1,542.96

Title II Part A

ASCD Annual Conference, Atlanta, GA

Nancy Eagle

Corporation

2/3-5/16

$ 375.00

Title II Part A

HASTI Conference, Indianapolis, IN

Maureen Fulk

Maple Creek

3/14-15/16

$ 388.75

SE Grant

Early Childhood Administrators Conference

Indianapolis, IN

Chris Himsel

Corporation

3/30/16-

4/4/16

$2,489.26

Title II Part A

ASCD Annual Conference, Atlanta, GA

Ashley Kas

Carroll High

3/10/16

$ 399.00

Acad. Honors

AP-TIP IN Mock Exam Training, Indianapolis, IN

Joe Meyer

Huntertown

5/9-10/16

$ 240.00

Adm. Travel

Indiana School Safety Academy, Indianapolis, IN

Molly Shoup

Huntertown

Oak View

Perry Hill

4/11/16

$ 275.30

High Ability

Grant

High Ability Thinking Skills, Fishers, IN

Seth Slater

Carroll High

3/30/16-

4/4/16

$2,426.96

Title II Part A

ASCD Annual Conference, Atlanta, GA

Casey Stansifer

Carroll High

3/30/16-

4/4/16

$2,426.96

Title II Part A

ASCD Annual Conference, Atlanta, GA

Colleen Sullivan

Cedar Canyon

4/11/16

$ 170.00

High Ability

Grant

High Ability Thinking Skills, Fishers, IN

Amy Thomas

Maple Creek

3/30/16-

4/2/16

$1,322.98

Title II Part A

ASCD Annual Conference, Atlanta, GA

William Toler

Maple Creek

5/8-10/16

$ 252.50

Adm. Travel

School Safety Specialist Advanced Training

Indianapolis, IN

H. FIELD TRIP REQUESTS Recommended the following:


SCHOOL/GROUP

DATE(S)

MODE

LOCATION

Carroll Middle 6th Grade

3/25/16

Charter Bus

Wright Patterson Air Force Museum, Dayton, OH

Arcola 4th Grade

4/19/16

Charter Bus

Indianapolis Motor Speedway, Indianapolis, IN

Huntertown 4th Grade

4/20/16

Charter Bus

Indianapolis Children's Museum and Indiana State House

Indianapolis, IN

Motion to approve items G & H by Paul Sloffer; seconded by Liz Hathaway. Motion carried.


Page 3 January 25, 2016


I. GRANT/DONATION ACCEPTANCE Brad Zern, Eel River Principal, requested permission to accept a donation from the Target Foundation in the amount of $700.00 to be used for 1st grade learning activities. Motion to approve by Ron Felger; seconded by Liz Hathaway. Motion carried.


J. CONFLICT OF INTEREST DISCLOSURES Recommended the enclosed Conflict of Interest disclosure statements completed for Ron Felger, Paul Sloffer and Kent Somers. Upon board approval these statements will be filed with the State Board of Accounts and the Allen County Circuit Court. Motion to approve by Liz Hathaway; seconded by John Hilger. Motion carried.


BUSINESS REPORT


A. CORPORATION PAYMENTS Building Corporation Payments - $17,930.10. Motion to approve by Paul Sloffer; seconded by Ron Felger. Motion carried.


Motion to approve claims and payroll, subject to audit, by Paul Sloffer; seconded by Ron Felger. Motion carried.

Board Comments: None


Audience Comments: None


Motion to adjourn by Paul Sloffer; seconded by John Hilger.


Meeting adjourned.





Board President Board Secretary