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2016-10-10 Minutes

REGULAR MEETING

The Northwest Allen County Board of School Trustees met in regular session on Monday, October 10, 2016 at 7:00 p.m. in the Central Office Board Room. Members present: Liz Hathaway, Paul Sloffer, Ron Felger, and John Hilger. Kent Somers was present via telephone. Also present: Chris Himsel, Gloria Shamanoff, Bill Mallers, Lisa Harris, staff, patrons, and a reporter.

Motions herewith mentioned are unanimous unless otherwise stated.

Vice President Liz Hathaway called the meeting to order. Kent Somers participated via telephone; however, he was not eligible to vote. Motion to approve the minutes of the September 28, 2016 regular meeting as presented by Paul Sloffer; seconded by Ron Felger. Motion carried.

NACS EDGE 1:1 INITIATIVE PRESENTATION

Adela Dickey, Director of Technology, along with Curriculum Coordinators Andy Deatrick, Seth Slater and Casey Stansifer, presented information on the NACS EDGE 1:1 Initiative.

PERSONNEL/COMMUNICATIONS

A. RESIGNATIONSCarey Thomas, Carroll High Instructional Assistant, resigned as of 10/7/16. Lavinia Westfall, Carroll High Teacher, resigned as of 1/4/17.

B. INTENT TO RETIRE Carol McCracken, Cedar Canyon Instructional Assistant, submitted her intent to retire as of 12/21/16.

C. LEAVE OF ABSENCE REQUESTSRecommended the following:

NAME

SCHOOL

POSITION

LEAVE DATES

Gwen Hatfield

Carroll High

Instructional Assistant

11/22-30/16

Lisa Hippensteel

Maple Creek

Instructional Assistant

1/30/17-2/3/17

Kaylin Nichols

Eel River

Teacher

2/20/17-5/26/17

D. CERTIFIED RECOMMENDATION Recommended the following:

NAME

SCHOOL

POSITION

Lindsey Miner

Maple Creek

Long-term Substitute Teacher Effective 10/20/16-11/17/16

E. CLASSIFIED RECOMMENDATIONS Recommended the following:

NAME

SCHOOL

POSITION

Jody Bartkus

Transportation

Bus Driver Non-Routed Effective 10/11/16

Angelyn

Hoekema

Carroll High

TRANSFER to Carroll Middle Instructional Assistant SE 4 hours/day Instructional Assistant

1 hour/day Effective 10/11/16

Brenda Jones

Arcola

Nurse 4.75 hours/day Effective 10/11/16

Neal Kronmiller

Arcola

TRANSFER to Custodian 2nd Shift 8 hours/day, 12 months/year Effective 10/17/16

Angie Loveday

Maple Creek

TRANSFER to Perry Hill Custodian 4.25 hour/day, 38 weeks/year Effective 10/11/16

Julie Pack

Hickory Center

Instructional Assistant SE 5 hours/day Effective 10/11/16

M. Scott

Reynolds

Arcola

Head Custodian 8 hours/day, 12 months/year Effective 10/17/16

Mara Sigmon

Maple Creek

Instructional Assistant ELL additional 2 hours/day, total 5 hours/day Effective 10/14/16

Jason

Smothermon

Maple Creek

Custodian 2nd Shift 8 hours/day, 12 months/year Effective 10/11/16

Lydia

Witzenman

Huntertown

Instructional Assistant SE 3.5 hours/day Effective 10/11/16

F. PERMISSION TO POST/HIRE Requested permission to post/hire the following: Elementary Instructional Assistant hours - Cedar Canyon 9 hours; Eel River 6 hours; Hickory Center 3 hours; Huntertown 24 hours; Oak View 30 hours; Perry Hill 4 hours.

G. EXTRACURRICULAR RECOMMENDATIONS

Recommended the following for the 2016-17 school year:

NAME

SCHOOL

POSITION

Sara Conner

Maple Creek

Academic Coach

Gretchen Davenport

Eel River

Science Fair 50%

Karin Huttsell

Eel River

Science Fair 50%

Page 2 October 10, 2016

H. HOMEBOUND INSTRUCTION #16-04, Carroll High Student, at a maximum of 6 hours/week, beginning 9/26/16-11/18/16. Teacher assignment: Kent Scholz, Nicole Croy. #16-05, Maple Creek Student, at a maximum of 4 hours/week, beginning 10/11/16-5/25/17. Teacher assignment: Rhonda Moser; Tammy Etter; Nicki Federspiel. #16-06, Carroll High Student, at a maximum of 2 hours/week, beginning 9/28/16-10/14/16. Teacher assignment: Hanna DeLucenay; Diana Kochert; Maureen Fulk. #16-07, Huntertown Student, at a maximum of 1 hour/week, beginning 9/27/16-5/26/17. Teacher assignment: Sherry Shoda.

Motion to approve items A-H by Ron Felger seconded by John Hilger. Motion carried.

I. TRAVEL REQUESTS Requested approval of the following:

EMPLOYEE

SCHOOL

DATE(S)

TOTAL

AMT

FUND

PURPOSE

Steven

Boomershine

Perry Hill

Hickory Center

11/3-4/16

$ 290.00

Prof. Dev.

IAHPERD Conference, Indianapolis, IN

Nicole Croy

Carroll High

11/22/16

$ 483.40

Acad. Honors

AP Professional Development, Indianapolis, IN

Brenda Drayer

Hickory Center

Eel River

2/2/17

$ 162.00

High Ability

Grant

High Ability: Using Data, Fishers, IN

Kevin Fogle

Carroll High

11/14-15/16

$ 207.10

Adm. Travel

IDOE Safety Specialist Training, Indianapolis, IN

Jessica Isca

Oak View

12/12/16

$ 135.00

Prof. Dev.

CLASS New Teacher Workshop, Fort Wayne, IN

Colleen Jacks

Arcola

Cedar Canyon

Huntertown

2/2/17

$ 162.00

High Ability

Grant

High Ability: Using Data, Fishers, IN

Rachel Pratt

Oak View

12/12/16

$ 135.00

Prof. Dev.

CLASS New Teacher Workshop, Fort Wayne, IN

Molly Shoup

Huntertown

Oak View

Perry Hill

2/2/17

$ 267.30

High Ability

Grant

High Ability: Using Data, Fishers, IN

J. FIELD TRIP REQUESTS Recommended the following:

SCHOOL/GROUP

DATE(S)

MODE

LOCATION

Cedar Canyon 3rd Grade

10/19/16

Charter Bus

Conner Prairie, Fishers, IN

Carroll High

Academy of Finance

11/10/16

Charter Bus

Federal Reserve Bank of Chicago, Soldier Field, Albanese Chocolate

Factory, Chicago, IL

Oak View Fourth Grade

4/13/17

Charter Bus

Sauder Village, Archbold, OH

Maple Creek 8th Grade

4/13/17

Charter Bus

Museum of Science and Industry, Chicago, IL

Motion to approve item I & J Paul Sloffer; seconded by Ron Felger. Motion carried.

K. GRANT/DONATION ACCEPTANCE

  1. Barb Ihnen, Perry Hill Principal, requested permission to accept donations from Subaru of Fort Wayne "Loves Learning" program in the amount of $500.00 and school supplies with an estimated value of $1,550.60, to be used for 5th grade students and classrooms.

  2. Barb Ihnen, Perry Hill Principal, requested permission to accept donations from the Perry Hill PTO totaling $11,996.00 to be used for staff professional development.

  3. Dr. Gloria Shamanoff, NACS Assistant Superintendent, requested permission to submit and accept the following grants for the 2016-17 school year:

    1. Title I $ 427,517.53

    2. Title III $ 12,352.34

    3. NESP $ 15,400.00

  4. Jada Conner, Director of Special Education, requested permission to accept the following IDEA Part B grants:

    1. 611 $1,146,170.00

    2. 619 $ 30,188.00

Motion to approve by John Hilger; seconded by Ron Felger. Motion carried.

SUPERINTENDENT'S REPORT

A. FUND RAISERS Mr. Himsel requested approval of the enclosed fund raising requests for the 2016-17 school year. Motion to approve by Paul Sloffer; seconded by Ron Felger. Motion carried.

Page 3 October 10, 2016

BUSINESS REPORT

A. CAPITAL PROJECTS PLAN ADOPTION RESOLUTION Recommended approval of the 2017-19 Capital Projects Plan as presented. Motion to approve by Ron Felger; seconded by Paul Sloffer. Motion carried.

B. BUS REPLACEMENT PLAN ADOPTION RESOLUTION Recommended approval of the 2017-28 Bus Replacement Plan as presented. Motion to approve by Paul Sloffer; seconded by John Hilger. Motion carried.

C. 2017 BUDGET ADOPTION RESOLUTION Recommended the 2017 Resolution for Appropriations and Tax Rate - Budget Form 4. Appropriation of $69,933,678.00 and levy of $24,215,412.00. Motion to approve by John Hilger; seconded by Ron Felger. Motion carried.

D. 2017 BUDGET LINE 2 RESOLUTION Recommended enclosed resolution authorizing the Business Manager to reduce the July 1, 2016 through December 31, 2016 appropriations for the 2017 budget. Motion to approve by Paul Sloffer; seconded by Ron Felger. Motion carried.

E. RESOLUTION FOR GOALS FOR EXPENDITURE CATEGORIES Recommended the enclosed Resolution for Goals for Expenditure Categories. Motion to approve by Ron Felger; seconded by Paul Sloffer. Motion carried.

F. RESOLUTION DETERMINING NEED FOR PROJECTS Recommended enclosed resolution for the refunding of the 2007, 2008, 2008A bond issues. Motion to approve by Ron Felger; seconded by Paul Sloffer. Motion carried.

G. RESOLUTION APPROVING FORM OF AMENDMENT TO LEASE Recommended enclosed resolution for the refunding of the 2007, 2008, 2008A bond issues. Motion to approve by John Hilger; seconded by Paul Sloffer. Motion carried.

H. BOND UNDERWRITER AGREEMENT Recommended the enclosed Bond Underwriter Agreement with City Securities for the refunding of the 2007, 2008, 2008A bond issues. Motion to approve by Ron Felger; seconded by Paul Sloffer. Motion carried.

I. CORPORATION PURCHASES Building Corporation purchases - $4,500.00. Motion to approve by Paul Sloffer; seconded by Ron Felger. Motion carried.

J. CORPORATION PAYMENTS Building Corporation payments - $12,732.53. Motion to approve by Ron Felger; seconded by John Hilger. Motion carried.

Motion to approve claims and payroll, subject to audit, by Paul Sloffer; seconded by Ron Felger. Motion carried.

Board Comments: None

Audience Comments: Brian Thornton shared information about his child.

Motion to adjourn by Ron Felger; seconded by John Hilger.

Meeting adjourned.





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